Administrative Program Coordinator

Job Details:

General Notes

About The University of Texas at Austin

What starts here changes the world.

The University of Texas at Austin, founded in 1883, ranks among the 40 best universities in the world with top national programs across 19 colleges and schools. By creating educational opportunities for all and leading cutting-edge research at scale, the University fosters positive social change, technological advancement, and economic progress showing the world that change really does start here.

An organizational priority is to successfully make UT the world’s highest-impact public research university, unleashing knowledge, opportunity and innovation from the heart of Texas.

Learn more about UT’s mission and values, and leadership.

Benefits

The University provides a competitive benefits package that includes insurance and retirement benefits in addition to other programs and services.

About The LBJ School of Public Affairs

The Lyndon B. Johnson School of Public Affairs at the University of Texas at Austin is one of the nation’s premier public policy schools. As Texas’ top-ranked policy school for over five decades, the LBJ School provides unmatched opportunities for students to engage with policymakers, industry leaders and innovators in Austin and beyond. The school is committed to improving the quality of public service in the United States and abroad at all levels of governance and civic engagement. Our goals are to prepare students and professionals for leadership positions in public service, produce interdisciplinary research to advance our understanding of complex societal problems and create solutions, promote effective public policy and management practice and foster civic engagement on issues of public concern.

Committed to advancing the quality of public service, the LBJ School continues to drive education, research and civic engagement at all levels of governance. 

About the Patman Center

The Patman Center for Civic and Political Engagement develops the next generation of civic leaders. The Center’s mission is to strengthen our democracy by cultivating skilled leaders who exemplify an ethos of civility, service, and bipartisanship. The Center achieves this mission by providing students with extensive leadership training in a bipartisan environment, a working knowledge of our democratic government and opportunities for experiential learning, internships, and political mentoring.

Expected start date is August 3, 2026. We will begin reviewing applications on June 1.

Purpose

The Patman Center for Civic and Political Engagement at the LBJ School of Public Affairs seeks a full-time Administrative Program Coordinator to support center-related activities, courses, and events.

Responsibilities

1) Program & Event Coordination and Execution

Coordinate and execute a high volume of programming, including speaker series, symposiums, courses, and Maymester in D.C. activities. Manage the full lifecycle of events, including planning, promotion, logistics, and on-site execution. Ensure events are professionally organized, well-attended, and aligned with the Center’s mission.

2) Stakeholder Engagement & Customer Experience

Serve as an introductory point of contact for students, speakers, and external partners. Coordinate communications, gather required materials, and support site visits and security walk-through processes as needed. Foster a welcoming and engaging environment that encourages continued participation in Patman Center programming.

3) Event Logistics, Operations, and Financial Coordination

Manage logistical and operational components of events, including travel arrangements, venue coordination, catering, photography, and parking. Process payments, submit financial documentation, and support honorarium coordination. Ensure all operational elements are executed with a high level of accuracy and attention to detail.

4) Cross-Departmental Coordination & Communications

Collaborate with internal departments, including communications, facilities, and administrative teams, to coordinate event logistics, reservations, and promotional efforts. Ensure alignment across teams and streamline communication processes to support efficient program execution.

5) Communications Strategy & Outreach

Develop and implement multi-channel communications strategies to promote events, programs, and opportunities. Create content for social media, newsletters, and targeted outreach campaigns. Expand audience reach by engaging with campus partners, student organizations, and external networks.

6) Website Management & Digital Content

Maintain and update the Patman Center website, including event postings, program information, and news articles. Ensure content is accurate, engaging, and aligned with the Center’s brand and messaging.

7) Program Development & Student Engagement

Support the development of new programs and initiatives, including student engagement opportunities and experiential learning models. Assist in planning and coordinating networking events, scholar programming, and community-building activities.

8) All other duties as assigned.

Provide guidance and oversight to student workers. Contribute to ongoing improvements in operations, communications, and programming. Perform other duties as needed to support the mission and growth of the Patman Center.

Required Qualifications

Bachelor's degree and at least 3 years of experience coordinating or administering a program or events. Previous success in a customer service environment and demonstrated success communicating effectively with different constituencies through a variety of media. Adaptability and skills at problem solving with speed and creativity while employing good judgment and composure. Excellent oral and written communication skills. Demonstrated attention to detail. Collaborative approach with excellent organizational skills and customer service. Moderate understanding of social media platforms.
Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

More than the required experience. Experience working in higher education. Experience working in political settings and/or with elected officials. Experience with data management. Experience with University of Texas policies, procedures, and administrative systems. Comfort with using Canva and Mailchimp or related platforms to generate digital graphics for The Center. Knowledge of trends in effective social media marketing.

Salary Range

$50,000 - $53,000

Working Conditions

• Typical office environment.

• Repetitive use of a keyboard.

Required Materials:

• Resume/CV

• Letter of interest

• Three work references with contact information; at least one reference should be from a supervisor